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  Corporate Governance

JOTINDRA STEEL & TUBES LTD.

REPORT ON CORPORATE GOVERNANCE AS ON 31-03-2007.


1. The Company’s Philosophy on Corporate Governance:
The Board of Directors and Management believe in adopting and practicing principles of good Corporate Governance with a view to :-

  • Safeguard shareholders’ interest through sound business decisions, prudent financial management and high standard of business ethics: and
  • achieve transparency, accountability and integrity in the dealings and transactions of the Company

2. Board of Directors:


(i) Composition :-
The Board of Directors comprises of Seven Directors as under:-

Promoter  Group

Name of Director
Brief Particulars
Category
1.  Shri V.K. Sureka He is a graduate and an  Industrialist having 35 years’ experience  in  the  Steel  Industry. He joined the Board as promoter director w.e.f. 22nd August, 1987. Non-Executive
2. Shri O.P. Bhardwaj He is B.Com (Honours) and having 26 years’ experience of  working in the Pipe Industry. He joined the Board as Director  (Commercial) w.e.f. 1st December, 2003. Executive
3.Shri A. K. Sureka He is in Business having 9 years working experience in Steel Industry and joined the Board  as promoter director w.e.f.1st August,2005. Executive

Independent

4. Shri K.M. Pai He is in service having 18 years’ working experience in Gas Plant and joined the Board as an independent Director w.e.f.1st December 2003. Non-Executive
5. Shri S.J.S. Kamra He is B.Com (Honours) and Fellow Member of The Institute of Chartered Accountants of India having 30 years’ experience of controlling/advising the financial matters of the Steel Industry. He joined the Board as an Independent Director w.e.f. 27th March, 2004. Non-Executive
6.  Shri Deepak Kumar Garg He is in service having 11 years’ working experience in Steel Industry and  joined the Board  as an  independent director w.e.f. 15th May, 2006.  Non-Executive
7.  Shri Kubolay Choudhary He is Mechanical Engineer having 24 years working experience and presently running his own stainless steel pipe manu- facturing unit. He joined the Board as an independent director w.e.f. 21st March, 2007. Non-Executive


2. (ii) Board Meetings and attendance:-

Thirteen Board Meetings were held during the financial year ended on 31st March, 2007 and the gap between two Board Meetings did not exceed four months.

The dates on which Board meetings were held are as follows :-

Sr.No. Date of Meeting Board strength No. Of Directors Present
1. 07.04.2006 6 3
2. 20.04.2006 6 3
3. 15.05.2006 5 3
4. 30.05.2006 6 3
5. 30.06.2006 6 4
6. 07.07.2006 6 2
7. 31.07.2006 6 4
8. 08.08.2006 6 4
9. 05.09.2006 6 2
10. 15.09.2006 6 4
11. 09.10.2006 6 3
12. 31.10.2006 6 4
13. 30.11.2006 6 3
14. 15.12.2006 6 4
15. 08.01.2007 6 3
16. 31.01.2007 6 4
17. 19.02.2007 6 3
18. 28.02.2007 6 3
19. 21.03.2007 6 4


2. (iii) Attendance of each Director at the Board meetings and last Annual General Meeting (AGM) and the number of Companies and committees where he is Director/Member:


Name of Director Category of Directorship Number of Board Meetings Attended Attendance at the Last AGM  held on 30.09.05 Number of Directorship in other public Ltd. Companies. Number of committee  positions held in other Companies.
Shri V. K. Sureka Non-Executive 5 No 2 -
Shri A. K. Sureka Executive 17 No 2 -
Shri O.P. Bhardwaj Executive 16 Yes 2 4
Shri  K.M. Pai Non-Executive 9 No 2 -
Shri  S. J.S. Kamra Non-Executive 6 Yes - -
Shri Deepak Kumar Garg Non-Executive 10 No 5
*Shri Kubolay Choudhary Non-Executive - - -

*Appointed as Additional Director w.e.f. 21st March, 2007

3. Audit Committee:
The Board constituted an Audit Committee, in accordance with the code of Corporate Governance. This Committee presently consists of three non-executive directors Shri S.J.S. Kamra, Shri Deepak Kumar Garg and Shri K.M. Pai with Shri S.J.S. Kamra as its Chairman.

(i) The terms of reference of the Audit Committee are as per the guidelines set out in clause no. 49 of the listing agreement with the Delhi Stock Exchange where the shares of the Company are listed

(ii) The Audit Committee during the financial year ended on 31st March, 2007 had five meetings viz on 30th June, 2006, 31st July, 2006, 8th August, 2006, 31st October, 2006 and 31st January, 2007.

Attendance of Directors at the Audit Committee Meetings held during the financial year :-

Name of the Director Category No .of Meetings attended during the year 2006-07
Shri S.J.S. Kamra Independent, Non-Executive 5
Shri Bijender Singh Yadav Independent, Non-Executive 4
Shri K.M. Pai Independent, Non-Executive 3


4. Remuneration Committee:
The Board has not constituted a Remuneration Committee as it is not mandatory. The same will be constituted as and when the need will arise.

5. Remuneration Policy:
No remuneration other than sitting fees of Rs.500/- plus re-imbursement of actual travel and incidental expenses incurred for attending Board Meeting is paid to each of non-executive directors.

As regards payment to the Managing Director, Sh. A. K. Sureka was concerned, the same was paid to him @ Rs.18,000/- per month for the months April to July,2006 and thereafter @ Rs. 20,000/- per month from August, 2006 to March, 2007 during the financial year closed on 31st March,2007.

As regards payment to executive director Shri O.P. Bhardwaj as Director (Commercial) was concerned, the same was made to him @ Rs.25,000/- per month from 1st April, 2006 to 31st March,2007 as Minimum Remuneration in accordance with Schedule XIII of the Companies Act, 1956. Details of remuneration paid/payable to the directors during the financial year 2006-07 ended on 31st March, 2007 are as under:-

(i) Sitting fees paid to Directors for meetings of the Board :-

Shri  V.K.  Sureka 2500/-
Shri S.J.S Kamra 3000/-
Shri Bijender Singh Yadav 5000/-
Shri K.M.Pai 4500/- 
Total: Rs.15,000/-
(ii) Remuneration paid to Managing Director :-
  (a)  Fixed salary Rs.2,32,000/-
  (b)  Contribution to Provident Fund Rs. 23,132/-
Total: Rs.2,55,132/-
(iii) Remuneration  paid to Director (Commercial) :- 
 (a) Fixed  Salary Rs. 1,80,000/-
(b) Allowances Rs 1,20,000/-
(c) Contribution to Provident Fund Rs. 21,600/-
Total: Rs. 3,21,600/


6. Code of Conduct for the Directors & Senior Managerial Personnel:

In compliance to the provisions of Clause 49 of the Listing Agreement, the Board has laid down a code of conduct for all the Board Members and Senior Managerial Personnel and all Board Members and Senior Managerial Personnel have affirmed compliance of code of conduct as on 31st March, 2007 and a declaration to that effect duly signed by the Managing Director is attached and forms part of this report.

7. Investors’/ Shareholders’ Grievance Committee:

This Committee, was constituted on 27th March, 2004, with a view to redress shareholders’/ investors’ complaints etc. relating to delay in transfer of shares, demat, non-receipt of annual accounts, delays in balance sheet, split, duplicate, transmission, etc. of the shares issued by the Company. This Committee consisted of two Non-executive directors namely Shri K.M. Pai as Chairman and Shri Deepak Kumar Garg as member.

Shri O.P. Bhardwaj has been nominated as the Compliance Officer.
Number of pending transfers Nil
Number of Shareholders’ Complaints received Nil
Number of Complaints not solved. Nil


8. General Body Meetings:

(a) Details of Location and time of holding of last three AGMs

AGM for the financial Year ended Venue Date Time
2003-2004
34th AGM
14/3, Mathura Road
Faridabad (Haryana)
30.09.2004 3.30 P.M.
2004-2005 
35th AGM
14/3, Mathura Road,
Faridabad (Haryana)
30.09.2005 3.30 P.M.
2005-2006 
36th AGM
14/3, Mathura Road,
Faridabad (Haryana)
30.09.2005 3.30 P.M.

(b) (b) Ordinary Resolution u/s. 293(1)(a) of the Companies Act, 1956 relating to Authority in favour of the Board of Directors to sell, lease or otherwise dispose off the whole or substantially the whole of the land and building of the company situated at 14/3, Mathura Road, Faridabad as included in the notice for 36th Annual General Meeting held on 15th September’2006 was got passed by Postal Ballots as required u/s. 192A of the said Act. Shri L.M. Gupta, Practicing Company Secretary, was the Scrutinizer for conducting the Postal Ballot for the Ordinary Resolution as contained in the notice of the 36th AGM. Details of the scrutinized Postal Ballots for the said AGM as per Scrutinizer’s Report are as under:-

25 (Twenty Five ) Ballot Papers were received from the Shareholders representing in all 15,75,347 equity shares ( 52.48 % of Equity Shares) which were in favour and none against the Ordinary Resolution. There were no Ballots being invalid requiring to be rejected. Accordingly, approval of the shareholders to the Ordinary Resolution was announced at the Annual General Meeting held on 15th September, 2006.

9. Brief Resume of Directors seeking re-appointment:

1. Shri S.J.S Kamra :-
Shri S.J.S. Kamra is B.Com. (Honours) and Fellow Member of the Institute of Chartered Accountants of India having 30 years experience of controlling / advising the financial matters of the Steel Industry. He was appointed as director on 27.03.2004. He is liable to retire by rotation at the ensuing Annual General Meeting and, being eligible, offers himself for re-appointment.

2. Shri O. P. Bhardwaj :-
Shri O. P. Bhardwaj is B.Com.(Honours) and is having 26 years experience of working in the Pipe Industry. He was appointed as director on 1st December, 2003. He is liable to retire by rotation at the ensuing Annual General Meeting and, being eligible, offers himself for re-appointment.

3. Shri Kubolay Choudhary :-
Shri Kubolay Choudhary is Mechanical Engineer and having 24 years working experience and presently running his own Stainless Steel Pipes manufacturing unit. He was appointed as an Additional Director on 21st March, 2007 by the Board of Directors under the provisions of Article No. 121 of the Articles of Association of the company. Being an additional director, he holds office upto the date of the Annual General Meeting. The company has received a notice u/s 257 of the Companies Act, 1956 from a member, proposing his name as a director of the company.

10. Disclosure:

(a) Materially Significant related party transactions

(i) Transactions with related parties have been disclosed in schedule 15 of the Annual Accounts for the year 2006-07.

(ii) The terms & conditions of the above mentioned transactions are not prejudicial to the interest of the Company and there is no transaction of material nature. The closing balances of such related parties, wherever outstanding, are not overdue.

(b) Details of non-compliance by the company, penalties, strictures imposed on the Company by Stock Exchange or SEBI or any statutory authority, on any matter related to capital markets, during the last three years.

There was no instance of penalties, strictures imposed on the company by Stock Exchange or SEBI or any statutory authority as well as non-compliance of any matter related to the capital markets during the last three years.

11. Means of Communication:

The quarterly, half yearly and yearly results are published in English in widely circulating “Money Makers” and in Hindi in “Maha Laxmi” from Delhi & Haryana.

12. General Shareholder information:

AGM :  Date, time and venue 37th AGM to be held on 24th August, 2007 at 3.30 P.M.
at 14/3, Mathura Road, Faridabad-121 003 (Haryana)
Financial Calendar (Tentative)  
Results for quarter ending June, 30, 2007 31th day  of  July,  2007
Results for quarter ending September 30,, 2007 Last week of  October, 2007
Results for quarter ending December, 31, 2007 Last week of  January, 2008
Results for quarter ending  March 31, 2008 Last week of  April,  2008
• Date of Book closure 20th August, 2007 to 24th August, 2007                                (both days inclusive).
• Stock Code – Physical


   Demat ISIN Number for NSDL and CDSL.
3286  on  Delhi Stock Exchange
RCMC Share Registry Pvt. Ltd.

INE173F01016
• High/low of market price of the Companys’ shares Traded on the Stock    Exchange during the financial year ended  31st March, 2007 The shares have not been traded during the financial year 2006-07. The last quoted price was of Rs.2/- per share as per transaction on Delhi Stock Exchange on 22nd May 1998.
• Registrar & Transfer Agents M/s.  RCMC  Share Registry Pvt. Ltd.
1515, (1st Floor) Bhisham Pitamah Marg Kotla Mubarakpur, (Near South Extn.),
New Delhi – 110003
Phone No. 24692346, 24601017
Fax No. 24692345
• Share Transfer System All the transfers received are processed by the Registrar and Share Transfer Agent.  Share Transfers are registered and returned within maximum of 30 days from the date of lodgment if documents are complete in all respect.  In case the  shares are transferred through Demat mode, the procedure is adopted as stated in Depositories Act, 1996.


Share holding pattern as on 31-03-2007
Category Nos. of Shares
Percentage
Promoters 16,75,446 55.81
Persons acting in concert - -
Mutual Funds and UTI - -
Banks, Financial Institution & Insurance Companies. - -
FII’s - -
Private Corporate Bodies 3,05,435 10.17
Indian Public 10,21,035 34.02
NRIs/ OBCs - -                   
Total 30,01,916 100.00 


• Distribution of shareholding as on 31st March, 2007.
No. of  Shares   Folios Amounts
From     To-
  Number % to Total Rs. %  to Total
(1) (2) (3) (4) (5)
1 -  500 2495 95.64 24,65,400 8.21 
501 -  1000 48 1.84 3,72,350 1.24
1001 -  2000 10 0.38 1,25,350 0.42 
2001 –  3000 4 0.15 91,500 0.30
3001 - 4000 - - - -
4001 - 5000 1 0.04 40,250 0.13
5001 -  10000 4 0.15 3,32,750 1.11
10001  to  above 47 1.80 2,65,91,560 88.59 
Total: 2609 100.00 3,00,19,160 100.00

Declaration of Managing Director:

The Code of Conduct for the Directors and the Senior Managerial Personnel was adopted by the Board of Directors. All the Board Members and Senior Managerial Personnel have affirmed that they have complied with the code of conduct during the financial year ended on 31st March, 2007.

FARIDABAD
DATED : 24th July, 2007
-SD-
A .K. Sureka
Managing Director

ANNEXURE TO THE REPORT OF THE DIRECTORS:

CERTIFICATE FROM AUDITORS REGARDING COMPLIANCE OF CONDITIONS OF CORPORATE GOVERNANCE

To the Shareholders of the Jotindtra Steel & Tubes Limited.

We have examined the compliance of conditions of Corporate Governance by Jotindra Steel & Tubes Ltd., for the period ended on 31st March, 2007, as stipulated in clause 49 of the Listing Agreement of the said Company with the Stock Exchange.

The Compliance of conditions of Corporate Governance is the responsibility of the management. Our examination was limited to procedures and implementation thereof, adopted by the Company for ensuring the compliance of the conditions of the Corporate Governance. It is neither an audit nor an expression of opinion on the financial statements of the Company.

In our opinion and to the best of our information and according to the explanations given to us , we certify that the Company has complied with the conditions of Corporate Governance as stipulated in the above mentioned Listing Agreement.

As required by the Guidance Note issued by the Institute of Chartered Accountants of India, we have to state that no investor grievances is pending for a period exceeding one month against the company as per the records maintained by the Investors’ Grievance Committee.

We further state that such compliance is neither an assurance as to the future viability of the Company nor the efficiency or effectiveness with which the management has conducted the affairs of the Company.

NEW DELHI
DATED : 29 th June, 2007
For Salarpuria & Partners
Chartered Accountants
Kamal Kumar Gupta
Partner
M.N. 89190
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